Office of Sponsored Programs

The Group Investigations Program provides funding for off-campus trips that support the learning objectives of a course or that provide a learning opportunity that enhances the undergraduate experience. Applications for a spring semester course/program (including summer trips) are due by October 1st in the prior semester applications for a fall semester course/program (including winter break) are due by February 1st of the prior semester. Funding is typically limited to $15,000 per grant. Higher budgets are approved for international GIs.

Faculty members planning international programs, even optional excursions, must work with the Office of Education Abroad to ensure that all Davidson-sponsored travel follows consistent policies for program development, student selection and preparation, and sound risk management for travel plans. Faculty members are required to schedule a meeting with Naomi Otterness, the Director of Education Abroad, to discuss their proposed student group travel plans at least two weeks before completing the Group Investigations application. For further information about general practices and expectations for taking students abroad, please also review the International Excursions Leader Agreement, as well as the Standards of Good Practice for Education Abroad. 

All programs must operate in accordance with the College's expectations for responsible budgetary practices. Leaders receiving grants for group travel will sign an agreement collected by the Office of Sponsored Programs on behalf of the VPAA before funds will be distributed. Group leaders are also required to have a post-award meeting with the Assistant Director of Sponsored Programs and Post-Award Manager, to go over accessing the funds while traveling and creating expense reports in Oracle upon return.

Funds may be provided to assist with the publication of manuscripts that have received final acceptance for publication by a scholarly press or public dissemination of artistic work. A copy of the letter of agreement and any invoices must be submitted with the application. Fundable expenses include: cost of reprints of articles published in scholarly journals; per page journal fees (not covered by publisher or royalties); indexing; preparation of photos, line drawings, or other artistic assistance; expenses related to exhibitions in which their work will be shown. A funding ceiling for these grants will be established on an annual basis by the VPAA. 

Note:

   1. 1. All full-time faculty, regardless of rank, are eligible to apply.

   2. These grants are independent of FS&R applications.

   3. Decisions are made on a rolling basis.

   4. Once awarded, send letter of agreement (contract) and receipts to Scott Claunch for reimbursement.

Application Deadline: Rolling.

The application due date is Saturday, April 20th.
Only students who do not receive funds for housing for the entirety of their project will be eligible.
Eligibility pre-determination is required before completing the form.

All sources of funds available to the student for the project must be reported on the application. 

• As a recipient of a housing grant, I understand that housing grants are taxable and will be included in the first payroll deposit. As required by law, taxes may be withheld at a higher rate in the first pay period than in subsequent pay periods because the total sum paid is larger than in subsequent pay periods.

If you are approved for housing grant assistance you are responsible for paying your housing fees directly to the landlord or housing provider. Students living on campus should make payments in Controller's Office, Jackson Court #3.
** If you have any questions, please contact Ms. LuAnne Sledge - Office of Sponsored Programs at lusledge@davidson.edu **